Whistleblower Policy and Reporting Form

Aurora University is committed to maintaining the highest ethical standards of honesty, integrity, fairness, and good judgment in all aspects of our operations while promoting the university’s vision, mission, and values. To support this commitment, the university adopted a Whistleblower Policy and provides safe and confidential ways for students, faculty, staff, and other members of our university community to report known or suspected violations about suspected misconduct, unethical behavior, or violations of university policies or applicable laws. Included on this page is the Whistleblower Reporting Form, which can be used to report known or suspected violations either anonymously or with attribution (including name, email, and phone number). All reports will be distributed to appropriate university officials to include the Office of People and Culture (Human Resources), the Office of the Dean of Students/Title IX, and the Senior VP for Business and Finance and reviewed thoroughly. The university forbids retaliation against individuals who, acting in good faith, report a known or suspected violation, assist in making a report, cooperate in an investigation, or otherwise exercise their rights or responsibilities under the Whistleblower Policy. Questions about this policy may be directed to the Office of People and Culture (Human Resources) or the Dean of Students/Title IX Officer.

• Whistleblower Policy

Other Reporting Resources:

• To report an incident involving an alleged violation of the Title IX sexual Harassment Policy or the Policy Prohibiting Discrimination, Sexual Misconduct and Interpersonal Violence, please go to the Sexual Misconduct ‘Report It’ Form.
• If you are aware of or think you have witnessed or experienced a bias-related incident, please go to the Bias Incident Reporting Form.
• To report disruptive, disturbing, or distressed behaviors or an incident involving an AU employee, should submit a report to the ‘Report It’ Form: Employee Behavior of Concern.
• Faculty or staff who want to report disruptive, disturbing, or distressed behaviors of an AU student should submit a report to the ‘Report It’ Form.
• Students who want to report disruptive, disturbing, or distressed behaviors of another student should submit a report to the Behavioral Intervention Team.
• Students who want to report a complaint concerning a university employee (faculty or staff), department, service, process, or action by the administration should review and follow the Student Complaint Process.

Fields with the * red asterisk are required.

* Do you wish to remain anonymous?

Yes

No

* Full name:

* Email:

* Phone:

* Best time to communicate with you:

* I am filing this report as a:

Student

Faculty/Instructor/Coach

Staff

Alumnus/Alumna

Board of Trustees Member

Other concerned individual

* What is the concern about?

Select the concern: Accounting and Auditing Matters Alcohol / Drug Abuse Confidentiality Conflict of Interest Credentials Misrepresentation Data Privacy/Integrity Disclosure of Confidential Information Donor Stewardship EEOC or ADA Matters Employee Benefits Abuses Employee Misconduct Environmental and Safety Matters Falsification of Contracts, Reports or Records Fraud Fraudulent Activities - Athletics HIPAA Improper Disclosure of Financial Records Improper Giving or Receiving of Gifts Improper Supplier or Contractor Activity Improper Use of Intellectual Property, Copyright Violations or Software Piracy Inappropriate Activities Intellectual Property Infringement, Misappropriation or Disclosure Malicious / Inappropriate Use of Technology Misuse of Assets, Players or Endorsements Misuse of Resources Offensive or Inappropriate Communication Other Information Technology Matters Recruiting Misconduct Scholarship / Financial Aid Misconduct Software Piracy/Intellectual Property Infringement Sponsored Projects Non-Compliance Student Travel Theft / Embezzlement Threat or Inappropriate Supervisor Directive Time Abuse Unsafe Working Conditions Violence or Threat Waste, Abuse or Misuse of Institution Resources Workers Compensation or Disability Benefits Abuses Other

* Who is the concern about (check all that apply)?

Senior Administrative Staff (Cabinet Members)

Supervisor

Faculty

Staff

Board of Trustees

Student

Department or Office

Contractor or Vendor

Other / Unknown

* Date of event causing concern (MM/DD/YYYY, no specific date, or unknown):

* Please describe the details of the event or circumstances of your concern including the locations of witnesses and any other information that could be valuable in the evaluation and ultimate resolution of this situation. Note: Please take your time and provide as much detail as possible, but exercise care to not provide details that may reveal your identity unless you wish to do so.

* Please indicate the name of the person or persons about which you are filing this report:

* How long do you think this matter has been going on?

Select an option: Once One week 1 to 3 months 3 months to a year More than a year Unknown

* How did you become aware of this matter?

Select an option: It happened to me I observed it I heard it Told to me by a co-worker Told to me by someone outside the university Overheard it Accidentally found a document or file Other

* If other, please describe how you became aware.

* Is management aware of this matter?

Yes

No

Do not know / do not wish to disclose

* Please identify any persons (names and titles) who have attempted to conceal this matter and the steps they took to conceal it (examples: ignored it, changed documents, said it was not a problem, said they would look into it):

* Signature:

I believe the information above to be true and accurate.

* Date:

By submitting this report, I certify that the information provided is true and accurate to the best of my knowledge. I certify that I am acting in good faith and have reasonable grounds for believing that the information disclosed indicates a potential violation. I understand that Aurora University forbids retaliation in any manner against individuals who, acting in good faith, report a known or suspected violation, assist in making a report, cooperate in an investigation, or otherwise exercise their rights or responsibilities under the Whistleblower Policy.

To submit supporting documentation please do so by emailing whistleblower@aurora.edu.